Expenses

You are entitled to make the most of your expenses when you incur costs when performing your duties. These costs can be claimed back and will increase your take home pay.

Our fully HMRC approved expenses claim guide is documented below. If you have work related expenses that are not listed within our guide then please call us to confirm if this cost can be claimed.

You can download our expense form which is very simple to fill in. The expense form will request the information relating to our approved guide listed below.

Download Umbrella Expense Form (PDF)

Download Sole Trader Expense Form (PDF)

Mileage Claims

TRAVELLING EXPENSES - You can claim mileage from home, to work, back to home. (VAT receipts will be required).

Vehicle	Up to 10,000 miles	Over 10,000 miles
Cars/Vans	40 pence per mile	25 pence per mile
Motorcycles	24 pence per mile	24 pence per mile
Cycles	20 pence per mile	20 pence per mile

Foods

You are also entitled to the following SUBSISTENCE (No receipts required)

Breakfast - £5.00 per day The rate will be paid if you leave home earlier than usual and before 6am and incur a cost of breakfast. If you always leave before 6am then this does not apply.	One Meal (5 hour) rate - £5.00 per day This rate will be paid if you have worked at least 5 hours and incurred a cost of a meal.
Two Meal (10 hour) rate - £10.00 per day This rate will be paid if you have worked at least 10 hours and incurred a cost of a meal or meals	Late Evening Meal Rate - £15.00 per day This rate will be paid if you finish work later than usual or finish work after 8pm and purchase a meal. This does not apply for employees with regular late finishes

Other working expenses

Receipts will be required

Fares (e.g. Air, Rail , Oyster Card etc)	Subscriptions
Telephone & internet	Books & Journals
Car Hire	Training Courses
Postage, Faxing & Photocopying	Clothing
Stationary	Overnight Accommodation

If you want extra reassurance on working related expenses, visit the HMRC website http://www.hmrc.gov.uk/guidance/480.htm.